Full accounting, payroll, SARS compliance, fleet, stock, HR, CRM and operations — all in one place. R2,000/month flat.
14-day free trial · No credit card required · SA-based support
Clipboards, WhatsApp messages, and lost paperwork. Who has what tool? Where is it?
Multiple Excel files for stock, vehicles, tasks. Version conflicts. Nothing syncs.
Tax submissions taking days. Manual data entry. Missing deadlines. Stress every month.
Paying R500–R2,000/month each for Sage, payroll, HR, fleet and task tools that don't talk to each other.
From double-entry accounting to GPS trip sheets — everything your business needs, built in and ready to use.
Assign work, track progress, set deadlines. Full audit trail of every change and comment.
Assignments · Timelines · File attachments · Comments · Purchase tracking
Digital tool loans, condition audits, and verification. Know exactly who has what at all times.
Loan tracking · Audits · Condition verification · Return reminders
Real-time inventory with low-stock alerts. Supports LPG cylinder tracking and multi-location stock.
Stock levels · Alerts · Stocktakes · Location management
Fleet compliance, safety inspections, service schedules, and license disk renewals. Nothing slips through.
Inspections · Service tracking · Insurance expiry · Assignment history
GPS delivery tracking with route recording every 30 seconds. Digital signatures and proof of delivery.
GPS routes · Digital signatures · Delivery confirmation · Trip history
Complete 7-phase order lifecycle from quote to delivery. Production order management with cost tracking.
New · Approved · In Production · QC · Complete · Invoiced · Delivered
Preventive maintenance scheduling for equipment, facilities, and machinery. Work orders with full history.
Schedules · Work orders · Service history · Calendar view
QC inspections built into the production workflow. Photo verification and location-based audits.
Inspections · Photo proof · Location audits · QC sign-off
Built-in direct and group messaging with file sharing. Managers Corner for polls, channels, and team updates.
Direct messages · Group chats · File sharing · Push notifications
Track leads, manage deals, run campaigns, and manage customer contacts — all integrated with your invoicing.
Leads · Deals · Campaigns · Customer profiles
Encrypted cloud storage for contracts, certificates, and business documents. Team access with version history.
Encrypted storage · Access control · Version history · Quick search
Shared business calendar, staff rostering, event management, and maintenance scheduling in one view.
Shared calendar · Staff roster · Events · Maintenance schedule
Employee records, leave management, performance reviews, and employment contracts all in one place.
Employee profiles · Leave · Reviews · Employment contracts
Full SA payroll with automatic PAYE calculations, overtime at 1.5x and 2x, and EFT payment file generation.
PAYE · Overtime · Deductions · EFT files · Payslips
GPS clock-in and clock-out with photo proof. Real-time visibility of who is on site and where.
GPS clock-in · Photo verification · Attendance reports · Overtime tracking
Track team productivity with daily KPA submissions. View trends, identify underperformance, and reward top performers.
Daily logs · Performance tracking · Trend analysis · Scoreboard
Gamified productivity tracking. Monthly leaderboard resets drive healthy competition and accountability.
Monthly leaderboard · Points · Rankings · Archive history
Register casual workers, track daily attendance, and generate pay summaries with denomination breakdowns.
Worker registry · Daily attendance · Pay summaries · Cash breakdowns
COIDA-compliant incident reporting. Manage investigations, disciplinary hearings, and OHS Act compliance.
COIDA · Incident reports · Investigations · OHS compliance
Broadcast channels, staff polls, idea submissions, and team pinging. Keep everyone informed and engaged.
Channels · Polls · Ideas · Team alerts
Full IMAP/SMTP email client built into the platform. Manage business email without switching apps.
IMAP/SMTP · Signatures · Folders · Attachments
Full double-entry bookkeeping. Every transaction has equal debits and credits. SA chart of accounts. Income statement, balance sheet, and cash flow reports.
Double-entry · Journals · Trial balance · Financial statements
Customer invoicing, receipting, credit notes, recurring invoices, and debtor aging reports. Get paid faster.
Invoices · Receipts · Credit notes · Aging reports · Statements
Vendor invoice management, payment runs with EFT file generation, and creditor aging. Know exactly what you owe and when.
Vendor invoices · Payment runs · EFT files · Creditor aging
Import bank statements and auto-match transactions. Full audit trail for every reconciliation.
Statement import · Auto-matching · Reconciliation reports
Generate VAT201 returns directly from your transactions. Step-by-step guide built in. Output VAT, input VAT, and net amount calculated automatically.
VAT201 · Output VAT · Input VAT · Submission-ready
EMP201 monthly declarations, IRP5 certificate generation for all employees, and EMP501 reconciliation. Built for SA tax brackets and public holidays.
EMP201 · IRP5 · EMP501 · SA tax brackets · PAYE
Asset register with depreciation scheduling and disposal management. Linked to the GL automatically.
Asset register · Depreciation · Disposals · GL integration
Set budgets per financial year and track variance against actuals in real time. Forecast cash flow with confidence.
Annual budgets · Variance analysis · Forecasts · Reports
Full PO approval workflow, goods receipts, and GL integration. Purchase orders post directly to accounts payable.
PO workflow · Approvals · Goods receipt · GL posting
Most South African businesses are paying R2,300–R5,900/month for tools that don't talk to each other. Task4U replaces all of them.
| What you're currently paying for | Typical monthly cost | Task4U replaces it |
|---|---|---|
| Sage One / Xero / QuickBooks | R800 – R2,000 | ✓ Full GL, AR, AP, Bank Recon |
| Payroll software (VIP, Sage Payroll, etc.) | R500 – R1,500 | ✓ SA payroll + IRP5 + EMP201 |
| Fleet tracking app | R300 – R800 | ✓ Vehicles + Trip Sheets + GPS |
| Task / project management tool | R300 – R600 | ✓ Tasks + Orders + Production |
| HR / leave management software | R400 – R1,000 | ✓ HR + Leave + Attendance |
| Inventory / stock system | R300 – R600 | ✓ Stock + Stocktakes + Alerts |
| Total if bought separately | R2,300 – R5,900/mo | Task4U: R2,000/mo |
Plus: CRM, Document Vault, Email client, Quality Control, Casual Labour, Insurance, Incident & Safety, Suppliers, and more — all included.
If you're running a business in South Africa and you're tired of managing 5 different systems, Task4U was built for you.
Fleet management, tool tracking, site tasks, job costing, casual labour, and COIDA incident reporting — everything contractors need.
Production orders, BOM costing, stock management, quality control, maintenance scheduling, and full accounting integration.
Stock tracking, trip sheets with GPS, order management, AR/AP, and supplier management — from warehouse to delivery.
Job scheduling, client invoicing, HR, payroll, and SARS compliance. Run your service business without the admin burden.
Get everything Sage does — GL, AR, AP, payroll, VAT — plus fleet, HR, stock, tasks, and CRM. All for less than you're paying now.
If you have staff, stock, vehicles or clients to manage — and you're done with spreadsheets — Task4U is your next move.
International software gets localised for SA as an afterthought. Task4U was designed from the ground up for South African businesses — with SARS compliance, Rand pricing, and local support baked in.
Progressive Web App — no app store needed. Works on any device, even without internet. Data syncs when you're back online.
VAT201, EMP201, IRP5, and COIDA built in. SA tax brackets, public holidays, and compliance requirements handled automatically.
No USD pricing that fluctuates with the exchange rate. No per-user fees that balloon as you grow. One flat Rand price.
Our setup package includes 2 days of hands-on staff training — in-house for Gauteng businesses, or live remote assistance anywhere else in SA.
Integrated Modules
SARS Compliant
Uptime SLA
Works Offline
Support Response
"Task4U replaced Sage, our fleet app, and our HR system. We're saving over R3,000 a month and everything is finally in one place."
— Operations Manager, Gauteng
Two costs. That's it. A once-off setup fee that includes staff training, then a flat monthly subscription.
Once-Off
Setup & Onboarding
Paid once. No annual renewal.
Monthly Subscription
/month
14-day free trial · No credit card required
Year 1 total: R29,000 (R5,000 setup + R2,000 × 12 months). Year 2 onwards: R24,000/year. Compare that to R2,300–R5,900/month on separate tools — Task4U pays for itself within months.
Proudly South African · Rand pricing · No USD conversion surprises
Try the full platform right now — no signup, no credit card. The live demo has real data across all modules.
Demo login: username admin / password admin123
"We replaced Sage, our fleet app, and our HR system. Everything is in one place and we're saving over R3,000 a month."
Operations Manager
Construction Company, Gauteng
"The SARS payroll module alone saved us two days of work every month. IRP5s now take 30 minutes instead of two days."
Financial Manager
Manufacturing Business, Ekurhuleni
"Trip sheets with GPS tracking transformed our delivery operation. We know exactly where every driver is and every delivery is confirmed."
Logistics Manager
Distribution Company, Western Cape
Join South African businesses that have replaced Sage, Xero, and multiple other tools with one platform.
14 days free · R5,000 setup includes 2-day staff training · R2,000/month thereafter · Cancel anytime
The setup fee covers full account configuration, data migration assistance, and 2 days of hands-on staff training. If you're in Gauteng, we come to your office. Anywhere else in South Africa, we do live remote training over video call. Your team will be confident using the platform before we leave.
No. Task4U is a Progressive Web App (PWA). Visit task4u.co.za in any browser and optionally "install" it for a native app feel. Works on desktop, mobile, and tablet — no app store required.
Yes. You can view and work with your data offline. Changes sync automatically when you're back online — important for teams working on sites with poor connectivity.
Yes. Task4U includes a full double-entry General Ledger, Accounts Receivable, Accounts Payable, Bank Reconciliation, Budgeting, and Fixed Assets — everything you need to replace accounting software. Plus SA-specific features like VAT201, EMP201, and IRP5 that Sage and Xero also support.
Task4U generates VAT201 returns, EMP201 monthly declarations, IRP5 certificates for all employees, and EMP501 reconciliations directly from your payroll and accounting data. SA tax brackets, public holidays, and PAYE calculations are built in and updated as SARS changes rules.
No. R2,000/month covers your entire business — add as many staff as you need at no extra cost.
Yes. All data is encrypted in transit and at rest. We use enterprise-grade security with daily backups. Your business data stays in South Africa.